INSTRUCTIONS
FOR
PROJECT NUMBER REQUEST FORM
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| FISCAL ACCOUNT NUMBER | _ _ _ _ _ | -_ _ |
-_ _ _ _ _ _ _ _ _ | -691300 |
| Fund |
Function |
Unit | Object |
The fiscal account number should follow the format of the Universtiy Datatel accounting
system. This section of the form refers to the University account that is to be billed
for Administrative Information Systems charges. All General Revenue accounts
will have money for computer services centrally held for mainframe usage and miscellaneous
charges. Charges to Non-General Revenue accounts will be billed directly to the specified
account. Note: All account numbers and fiscal agents will be verified via the University
accounting system. Project numbers will not be setup or renewed if the account
to be billed is invalid or if the fiscal agent does not match the University's official
records.
- PROJECT NUMBER
This section should be filled in for any renewal, deletion, or change being made to an
existing project number account. If a new project number account is being obtained,
a project number will be assigned to the user and recorded here. The fiscal agent
and principal user should make note of this project number when they are notified. All
fiscal agents and principal users will recieve a copy of the Project Number Request
Form after it is processed. Note: This copy is to be kept by the fiscal agent or
principal user for his or her records. It is not to be returned to Administrative
Informations Systems. Project number account information will not be given
out over the phone or to users not specifically assigned to the project number
unless the fiscal agent or principal user has authorized our office, Administrative
Information Systems, to do so in writing.
- CODE WORD (PLEASE READ!)
A code word is optional but is recommended for security purposes. The code word
can be eight characters or less and may consist of numerical or alphabetical
characters. The code word also will not be given out over the phone. The principal
user of the account or the fiscal agent must come to Administrative Information
Systems, Julian Hall, room 101 and present a picture id to obtain this
information.
- ALLOCATION (STATE APPROPRIATED AND NON-APPROPRIATED FUNDS)
Appropriated(General Revenue) accounts do not need to allocate funds for the
current fiscal year. Non-appropriated(other than General Revenue and excluding
private) funds must allocate funds for the current fiscal year.
The amount allocated should equal the amount you wish to budget for Administrative
Information Systems charges for the fiscal year.
- MAKING CHANGES TO A PROJECT NUMBER
Once a project number has been assigned, it may be desirable or necessary to make
changes to the project number account. To do this, a "blue" Project Number
Request Form must be filled out, signed by the "official" University fiscal agent
of the University account number, and submitted to the address on the cover sheet.
Project Number Request Forms can be obtained at the Receptionist Desk(1st
desk)
in Julian Hall, room 101 or by calling (309)438-3611.
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All Project Number Request Forms should be returned to:
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Illinois State University
c/o Tami Radka
Administrative Information Systems
Campus Box 3470
Normal, IL 61790-3470
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- MAINFRAME ACCESS FORMS
In order to access a project number, the user must be able to sign on to the
mainframe. To accomplish this, the user must have a Signon Name and a Password
to go along with the project number. If the user does not have a Signon Name and
a Password, a NVAS SIGNON UPDATE REQUEST and possibly a SIGNON PROFILE UPDATE
REQUEST FOR TRANSACTIONS must be filled out and returned to Administrative
Information Systems, c/o John Clement Box 3470 or faxed to 438-3027. These
forms may also be picked up in the Administration Office(1st desk) in
Julian Hall, room 101. Note: Mainframe passwords may be reset by Kevin Lund(room
106) or John Clement(room 129) in Julian Hall.
- IMPORTANT NOTICE
If you change the Department Number on the account you wish to have billed, the
department number on your signon information will be changed to match it. We will
do this automatically, so that there is no interruption in service to you, the
customer. The change to department number will be implemented effective July 1
of the current fiscal year. No project number account will be deleted without the
permission of the Manager of Technical Services, John Muir, due to the fact
that the project number account may be attached to an existing signon, application,
etc.
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